Refund Policy

For the purpose of determining a refund, you may be deemed to have withdrawn from a program of instruction when you notify Oak Valley of your withdrawal OR your enrollment is terminated for failure to maintain satisfactory progress; failure to abide by the rules and regulations of the institution; and/or failure to meet financial obligations to Oak Valley. Your refund includes fees for instruction only. If you have received financial aid funds, you are entitled to a refund of moneys not paid from federal student financial aid program funds. Equipment such as computers, laptops, software, books, materials, and supplies or any other goods related to the instruction offered in this Agreement is purchased directly by the student from vendors and is not subject to a refund by Oak Valley. The refund policy for students who have completed 60 percent or less of the course of instruction during the semester shall be a pro rata refund. Oak Valley College will remit a refund, less the non-refundable enrollment fee of $250. You are obliged to pay only for educational services rendered.

The refund shall be the amount you paid for instruction multiplied by a fraction, the numerator of which is the number of hours of instruction, which you have not received but for which you have paid, and the denominator of which is the total number of hours of instruction for which you have paid.

IF THE AMOUNT YOU HAVE PAID IS MORE THAN THE AMOUNT THAT YOU OWE FOR THE TIME YOU ATTENDED, THEN A REFUND WILL BE MADE WITHIN 45 DAYS OF WITHDRAWAL. IF THE AMOUNT THAT YOU OWE IS MORE THAN THE AMOUNT THAT YOU HAVE ALREADY PAID, THEN YOU WILL HAVE TO MAKE ARRANGEMENTS TO PAY FOR IT.

Hypothetical Refund Example

A student enrolls in the BA degree program. The student notifies the Dean at the midpoint of the semester of his/her intention to withdraw. The tuition and fees charged for that semester are $8,000 (does not include equipment, books and software purchased by the student from outside vendors). The $250 nonrefundable deposit is applied to all cancellations. Therefore, the tuition and fees applicable to the refund policy = $8,000 (tuition and fees) - $250 (nonrefundable deposit) = $7,750. The refund schedule, based on the student’s date of withdrawal, determines that 50% of the fees will be refunded to the student and 50% retained by the College. 0.50 (fraction from the refund schedule as of the student withdrawal date) x $7,750 = $3,875 (amount of the fees refunded to the student). The student refund/College retention of the fees is as follows: $8,000 (amount student paid) - $4,125 (amount College retains) = $3,875 (refund). The student in this example is assumed to have paid cash and received no financial aid.

Student Tuition Recovery Fund

The State of California established the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic loss suffered by a student in an educational program at a qualifying institution, who is or was a California resident while enrolled, or was enrolled in a residency program, if the student enrolled in the institution, prepaid tuition, and suffered an economic loss. Unless relieved of the obligation to do so, you must pay the state-imposed assessment for the STRF, or it must be paid on your behalf, if you are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition. You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if you are not a California resident, or are not enrolled in a residency program.